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1. Todoist Someday
2. Todoist Someday Soon
3. Todoist Someday Full
4. Todoist Someday Free
5. Todoist Someday Maybe
6. Todoist Someday Chords

(this post originally appeared on the by.dialex.com blog here)

For many years, I have been using David Allen's Getting Things Done (GTD) productivity methodology. It is simple and easy to follow. All along, I tried nearly every to do list possible - Outlook, Notepad, Wanderlist, Onenote, Excel. They all felt clunky and against the beauty and simplicity of GTD. When I finally found ToDoist, I was in extasy.

My Todoist projects serve the same function as a basic list manager, one project per list. I have lists for each of my next action contexts, my projects, someday maybes, waiting fors, and higher horizons. Checklists and agendas are stored as task items in their respective Checklists or Agendas lists. SOMEDAY-WORK: for Weekly Review purposes, showing all someday-maybe tasks. SOMEDAY-PERSONAL: same as above. How do I use Todoist with the Calendar Integration. I set up Todoist to show me my “Focus⭐” list when I first open it up. This is my favorites section that is always open on my side bar: I keep the Projects, Labels and Filters Menu. One thing I'm trying to change when working with Todoist is to only add tasks I really think I'll do someday. I've been guilty in the past of filling up my task managers with any task I can think of. This inevitably ends up in a task manager that's crowded, and full of stale tasks I've forgotten I ever added. Nextaction also supports a tag called @someday. The logic is: when Nextaction meets a task which should be tagged @nextaction but currently has tag @someday, it won't tag @nextaction to that task. So that your someday tasks won't show up on your nextaction list. You should set environment variable NXTTtoken to your todoist token.

Sid meiers railroads! crack. ToDoist is everything I could want in a to-do list and productivity management tool - simple, elegant and quick. It gets out of your way. It has just the right amount of customization without being everything to everyone.

If you haven't used GTD, review this quick reference chart as I walk through my process. Here are my top 10 tips on how to Get Things Done with ToDoist!

1. COLLECT EVERYWHERE USING TODOISTS MANY INPUT METHODS

One of the main reasons I love ToDoist is that you can put it everywhere. Install all the clients. Keep it open on your desktop. Have it in your mail client. Have a quick email to your main projects. Here are the ways that I input my tasks using ToDoist:

Todoist Someday

1. I enter most of my tasks using the PC client with Ctrl-Alt-A (which is the quick add shortcut on PC - I am sure it is similar on Mac)
2. I add tasks on my mobile and iPad when I am on them (usually when out or doing the reading) using the great iOS application.
3. I add tasks to my favorite projects with add task via email.
4. I add tasks in Gmail with the great ToDoist Gmail plugin. Got an email with a task? Just hit the ToDoist button.
5. I add tasks while browsing for a web page I need to remember via the chrome and firefoxplugins.

2. SET YOUR TODOIST PROJECTS TO BE THE MAIN CATEGORIES IN YOUR LIFE

Don't go too deep on your ToDoist Projects. I like two levels. This is because you can still group related tasks into subtasks to do grouping inside of a ToDoist Project. I have three main projects: Work, Home, and Shared (for shared projects). Under Work, I have Sales, Marketing, and Operations. Under Personal, I have Career/Coaching, Chores, and Shopping.

3. REVIEW TASK LIST EVERY DAY / EVERY WEEK USING THE IPAD APP

I love the iPad app the most for reviewing my ToDolist. I have to confess that I do this before I get out bed every day. I have found doing my review in the morning avoids the end-of-day decision fatigue (this is a real thing!) When I am reviewing, I am trying to do a few things. Reprioritize my list, move things out of my inbox to correct projects and get items that are old to the right dates. The iPad application works best for me because not only is it small and great for my pre-morning blanket wrapped to do a review, but swipe left is the quick method for moving to a new date with an awesome interface to move something to today, tomorrow, next week, next month or custom. On Sundays, I usually try to look at the whole list, not just the stuff that has fallen into today 'pile'.

4. USE FLAGS AND DRAG TO ORDER TO PRIORITIZE IN TODOIST

Task Priority is one of the difficult things in any to-do list management system. How do you keep from having 20 top priority tasks? The red, orange and yellow flags will automatically default to the top of your list if you are using priority sort (which is the default). Thus, I use the colored flags to set my top priorities. I usually set one red flag for my main thing I want to get done that day, and it is usually customer related. I set 2-3 orange flags of important tasks that should get done that day. Finally, I have a few key habits that I leave yellow. My next priority is done via the drag and drop order. Inside a flag color (including no flag), you can just drag and drop to change the order.

5. SET CONTEXT AND TIME REQUIRED USING TODOIST LABELS

This may be one of my favorite things about ToDoist is the label/tagging system. This is where most people fall down on the GTD system. If you can set the context (where you are) and how much time you have (5 minutes or 60 minutes?), then you can always look at your to-do list in a 'gap' time and not have to think about what to do next. This is the key to productivity. Reduce your decisions. Know exactly what to do next. I have created color-coded labels for a few time frames from 5 to 60 minutes and a few contexts (PC, iPad, Home). You need to make your own, but as an example here is what my label bar looks like:

6. USE TODOIST'S LABEL AND RECURRENCE FEATURES FOR MANAGING HABITS

It is so easy to setup the Habit tasks in ToDoist. I try and do certain things like exercise and meditate every day. I set up a recurrence on these items using ToDoist's recurrence feature. If you want a task each day, you can just type in the date field 'Every Day starting today' or for a shortcut 'Ev Day start Today'. In fact, ToDoist can recognize most English dates like 'Each Weekday' or 'Every third Tuesday starting' or 'The first of every month.' I also use a label for my habits that is in red (see above) which easily lets me see my habits at a glance. I created a filter that shows my habits still left to be done today as follows: @Habit & (today | overdue):

7. DEFINE A SYSTEM FOR THE 3-D'S - DO, DELEGATE, DEFER

One of the key points of GTD is to be able to continually parse the flow of your life. To me, this is mostly email. I try and read my email multiple times per day (I know this goes against the convention). I have found continually parsing to be easier and less stressful to me. I try not to be interrupt driven, but when I first sit down in a gap, I process. Emails are either done in real time (if less than a 2 minute action), delegated to someone else (I use ToDoists shared projects with some of my team to assign a task. Otherwise, I just fire off an email and star it to review later), or defer it (create an action for the future in your ToDoist). At this point, if it is trash, spam or FYI, I usually just leave it read in my email box for later searching (search to me is better than filing). I do set up a tag for a future task that 'NeedsProject' or 'Someday_Maybe', as you can see from above. These are both GTD categories on how to defer items that are not tasks, but instead are containers (projects) for several tasks and items that you may eventually get to respectively.

8. NOW USE YOUR PRIORITIES AND FILTERS TO DECIDE WHAT TO DO NEXT!

Now that you have tasks in and you are ready to sit down and start working, use your filters and priorities to decide what to do. Do you only have 5 minutes? Filter for just 5-minute tasks. Sitting at your computer, filter for your computer context. Stuck at the doctor's office with only your iPhone? Filter for just your tasks labeled phone. Are you ready to just do the next thing? Pull up your Today tab in ToDoist and do your next task. Try to finish your red and orange tasks every day. Go back and look at your completed tasks on Sunday and you will be amazed how much you are getting done.

9. HERE ARE SOME OTHER RESOURCES ON TODOIST AND GTD

No system is perfect. You have to find a system that works for you. Before I found my system, I had read many books and tried many different things. Here are some other links to resources about ToDoist and GTD:

• Some of my methods were based on this ToDoist article on GTD.
• This article helped me with some of my contexts and filters (note that ToDoist does not let you use labels with the < symbol anymore).
• Here is a great blog post by Becky Kane (@19Kane91) about how she uses ToDoist and GTD.

10. BONUS TIP: USING A POMODORO TIMER

A Pomodoro timer is a method for driving flow - the ability to get lost in deep concentrative work where time seems to disappear, and you get tons of work done! Pomodoro is the best way I have found to get flow. The way it works is you set a timer for 25 minutes and work without breaking. Then you set another timer for 5 minutes and goof off on anything you want. You do this for four cycles and then take an extended break. Here is a quick and dirty Pomodoro Timer.

I hope your new year starts off great! But more importantly, I hope these tips will help you build a habit of organizing and attacking your tasks that will make 2016 your most productive year yet!

Being a solopreneur and work-from-home consultant, I routinely evaluate tools and methodologies to stay productive and focused, while maintaining the work-life balance.

Recently, I have started to use Todoist, an online task management app and to-do list. Todoist offers integration with lots of apps including Gmail, Google Drive and Dropbox that enhances productivity and makes it easier to manage the digital life.

How Todoist works:

Todoist allows task management through Projects, Labels and Filters. In Todoist, tasks represent actions that could have fixed, or recurring, due dates. A project is a collection of related tasks. Labels are used to present the context of the task, while filters are used to create views based on projects and labels.

Todoist Productivity Tips:

In order to get the best out of Todoist, and use it to become more productive, I have found these tips and hacks very useful.

Utilize the Inbox project. Todoist comes with a default Inbox project. This project can be used as the starting point. During my work day, I dump every idea and action item in the Inbox. Once the day ends and I am in review mode, items from Inbox are moved to relevant projects.

Email to Inbox: Todoist has a plugin for Gmail that turn emails into tasks. These tasks link back to the original email. More details on the link below

Add tasks in a project via email. Emails can also be turned into tasks by forwarding them to projects. Each project has a unique email address. The subject line will become the task name, and the body of the email will be added as a comment. All attachments smaller than 25MB will also be attached.

Add links. Urls saved in Todoist tasks are clickable. This is a great feature to save links for later reference.

Todoist Someday Soon

List to tasks. It is possible to quickly generate a set of tasks from a list. Just copy and paste the list to an open task and Todoist will convert it to multiple tasks, one task per list item. This is a great time saver.

How I use Todoist:

My Todoist set up looks like this:

Projects:

• Inbox: The starting point and the dumping ground. I use this project to dump all ideas, daily collections, emails etc. At end of the day, everything in Inbox is either acted upon or moved to the relative project.
• Goals: My goals for this year, one of which is to become more proficient in Python.
• Clients: Everything related to the clients go here.
• Personal: This is for personal stuff including tasks that involve family and home.
• Self Work: Contains the ever growing list of my solo projects.
• Routine: This is divided into three sub projects, daily, weekly, and monthly. Routines are things that I have to do due to necessity. Routines include paying bills, buying groceries etc.
• Someday / Maybe: Tasks without deadlines. This includes books to read, videos to watch, places to visit etc.

Labels:

Labels give context to tasks. A task can have multiple labels.

• Home: Covers everything related to home and family.
• Morning: Morning is the time of day when my energy levels are high. This is why tasks that require high energy (client work, coding etc) are done @Morning. I follow the Eat that Frog principle, which teaches to do the most difficult task first. [More about it here]
• Day: Tasks that require low energy (reading news, checking email, social media etc) are assigned @Day
• Evening: Late evenings are for coding, planning and reading.
• Errands: All chores and routine activities are marked as @Errands
• Ideas: Every time I have an idea for a product feature, or anything at random, it is stored with @Ideas for future review.
• Payments: All payable tasks are tagged @payments.
• Waiting: Tasks that require input from others are marked @Waiting.

A word of caution: Use Todoist to manage your life, don’t live by it – meaning, you don’t have to check the app in every 5 minutes.

Do you Todoist? If yes, I would like to know about your setup.

Todoist Someday Full

Resources:

Eat that Frog: 21 Great Ways to Stop Procrastinating and Get More Done in Less Time [get from here]

Todoist blog is the first stop to learn more about the features and use cases. It has an excellent usage guide, a tutorial on labels and filters, and the email plugins.

The Reddit sub is another great place to learn about Todoist. 12 labours of hercules ii: the cretan bull download for mac. [link here]

Carl Pullein’s Youtube channel is a good resource for Todoist, and productivity tips in general. Couple of videos that I recommend are, this and this.

Todoist Someday Free

Python Developer in Karachi, Pakistan. Interested in Web Scraping | Data Mining | Web Bots | Python Development using Django. [Check my Portfolio here]

Todoist Someday Maybe

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Todoist Someday Chords